Vacancy For Assistant

Job Description

Switzerland through its development cooperation has been engaged in Nepal for more than half a century. With the establishment of its Embassy in Nepal in August 2009, Switzerland’s assistance in Nepal continues to focus on state building, rural economy and social development through rural infrastructure, natural resources management and technical and vocational education. Switzerland is committed to support Nepal in the process of political and social conflict transformation as well as peace building at local and national level.

The Embassy of Switzerland offers a competitive salary and benefit package, a stimulating team and working environment, and interesting perspectives for career development. We are looking for young, ambitious Nepali National / Foreign / Swiss residents in Nepal for the following position:

Assistant to Ambassador’s Office (4 years fixed – term contract with possibility of extension)

In close collaboration with the Senior Executive Office Manager, the Assistant to the Ambassador’s Office, supports the Ambassador/ SDC Country Director and the Head of Cooperation, SDC in managing contacts with Swiss Federal Department of Foreign Affairs (FDFA) and external stakeholders (e.g. other diplomatic missions, international development agencies, offices of the Government of Nepal, etc.); effectively managing their day-to-day calendars and associated services e.g. managing request for vehicle and driver for meetings; and drafting communications on behalf of the Ambassador addressed to the Swiss colony in Nepal as necessary in coordination with the Consular Section.

The incumbent shall be responsible for preparing formal letters and Note Verbales. He/she will provide relief to the Senior Executive Office Manager as well as undertake other secretarial tasks and responsibilities as/when assigned by the Ambassador/Country Director SDC or Head of Cooperation.

He/she will also support the Head of Cooperation in managing official invitations externally and at the residence, as well in related administrative matters.

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Required Technical Competence

Bachelor degree in Business Studies, Business Management, or other relevant field; Diploma in Secretarial Science; excellent spoken and written English and Nepali; written and spoken fluency in French and/or German (Swiss national language); excellent knowledge and aptitude of computer and different software applications; excellent communication skills, including ease of communication with diplomatic missions and offices of the Government of Nepal.

Required Methodological / Social Competence

Time management and task prioritization skills; secretarial competencies; knowledge of information technology (IT); self-responsibility/ independence; proactivity; intercultural skills and ability to deal with conflict; ability to work in a team; ability to network; customer orientation with creativity/innovative capacity.

Detailed Terms of References is available on the website https://www.fdfa.admin.ch/countries/nepal/en/home/news/open-job-vacancies.html

Application in English with immediate contact address and a telephone number; an updated bio-data; copies of citizenship certificate / residency / work permit and academic credentials; and reference from former employer(s) should reach: Latest by 17:00 hrs on 24th March 2017 through post or through email kathmandu.application@eda.admin.ch. Please clearly mark “Application for Assistant to Ambassador’s Office” respectively on the envelope / subject of the email.

Head Personnel and Administration (Chancery) P.O. Box 113 Kathmandu, Nepal

Only shortlisted candidates will be contacted. The Embassy reserves the right to reject any or all applications without assigning any reasons. The Embassy of Switzerland in Nepal promotes workforce diversity and applies positive discrimination to candidates from discriminated groups (women and candidates from Dalit, Marginalized )

Only candidates can apply for this job.
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